This is the document publicity description required by section 28 of the Act on Information Management in Public Administration (906/2019). Its purpose is to make it easier to submit information requests to the municipality of Joroinen.

Everyone has the right to obtain information from an official document that is public (621/1999, section 8). Most of the documents held by the municipality of Joroinen are public, but they may also contain confidential information. Confidentiality is always based on grounds laid down in the Act on the Openness of Government Activities or in some other act. In addition, a party to a matter has the right to obtain information on matters concerning themselves.

Submitting an information request

Information requests addressed to the municipality of Joroinen can be sent to the municipality’s official email address joroinen.kunta@joroinen.fi. The municipality’s central administration registers the information request and forwards it without delay to the right unit for processing. If necessary, we will help you specify the document that the information is needed from. If the municipality of Joroinen receives an information request that falls within the remit of another authority, the request is transferred under section 21 of the Administrative Procedure Act (434/2003).

Case register

The municipality of Joroinen maintains a case register of matters that have been initiated, of the stages of their processing and of the documents related to them. The agendas and decisions of the municipality’s governing bodies are published on the municipality’s website. Information about them can be searched for by, for example, the title of the matter or the document, the name of the governing body and various date details.

The main case register is kept in the Dynasty case management system. Information concerning building control is also processed in the Lupapiste.fi service. Paper documents are held in the municipality’s central archive.

Information resources

The municipality of Joroinen holds information resources and documents relating to the following administrative sectors of the municipality:

• General administration
• Education and culture services
• Technical services

Further information: tel. 017 578 440 or by email at joroinen.kunta@joroinen.fi.

For the sake of the privacy and legal protection of the users of our services, it is important that the municipality processes personal data appropriately and as required by law. Appropriate processing of personal data based on legislation is part of high-quality customer service.

In the services of the municipality of Joroinen, a customer’s personal data is processed only to the extent required by the service and only in accordance with the specific act laid down for each service, or in some special cases also with the explicit consent of the person concerned. The municipality of Joroinen does not collect personal data for commercial purposes.

• The information security and data protection policy of the municipality of Joroinen (PDF)
• Office of the Data Protection Ombudsman (tietosuoja.fi)

Data protection officer

In accordance with the legislation in force, the municipality of Joroinen has an appointed data protection officer. The task of the data protection officer is to support customers, patients and staff in data protection matters.

In data protection matters, it is best not to include sensitive information such as a date of birth or a personal identity code in your email when you first get in touch. A short description of what has happened and your own contact details are enough — we will contact you and then ask for more detailed information.

Contact details: tietosuojavastaava@joroinen.fi

The processing of personal data is described according to its purpose of use in the privacy statements, which set out the data processed, the grounds for processing, regular disclosures of data, the means of protection and the rights of the data subject. Customers have the right to know what information about them has been stored in the controller’s registers, as well as the right to request rectification if the information contains errors.

Website

• Privacy statement for the website (www.joroinen.fi)

Administration

• D10 case management system (PDF)
• Residential apartment rental operations (PDF)
• Human resources and payroll administration (PDF)
• Summer employment subsidies (PDF)
• Anti-slip devices for people aged 75 and over (PDF)
• Register of elected officials (PDF)
• Personal data register of immigration services (PDF)
• Summer job applications from young people (PDF)
• Register of binding interests (PDF)
• Personal data register of financial administration (PDF)
• Personal data register of employment services (PDF)
• Electoral register (PDF)

Education and culture services

• Outreach youth work (PDF)
• Kuntarekry (PDF)
• Workspace ONE UEM mobile device management service (PDF)
• User register of the winter swimming place (PDF)
• Personal data register of early childhood education (PDF)
• Päikky – the operational management system for early childhood education (PDF)
• Google Workspace for Education (PDF)
• Primus — school administration system (PDF)
• Student administration system — basic education (PDF)
• Student administration system — upper secondary school (PDF)
• Opinsys (PDF)

Technical services

• Building control permit services (PDF)
• Employee data register of companies providing construction services (PDF)
• Special diet register of the food services (PDF)
• Customer register for facility rentals (PDF)
• Customer register for boat and parking spaces (PDF)
• Customer register of water services (VesikantaPlus) (PDF)
• Map data on the water supply and fibre optic networks (KeyPro) (PDF)
• Register of maintenance subsidies for private roads (PDF)
• Surveillance cameras (PDF)

In the municipality of Joroinen, information security and data protection are an integral part of everyday operations and the basis for trustworthy public authority activities.

The municipality of Joroinen never asks users for online banking credentials, passwords, credit card numbers or other identifiers by telephone, by email, by letter or in any other way. Make sure that no one can gain access to them.

Information security covers the measures related to information security and data protection. In the municipality, information security means safeguarding information in all its forms — as well as information systems, data communications, services and their operating environments — in such a way that the authenticity, confidentiality, integrity and availability of the information can be ensured.